Office Administrator

Ngo- Non Governmental Organisations

Number of vacancies

1

Job type

Full Time

Responsibilities

• Managing calendars, scheduling appointments, and handling correspondences.
• This involves organizing meetings, preparing agendas, and taking minutes.
• Assisting in monthly payroll process, generating control numbers for statutory payments (NSSF, WCF, PAYE, PDPC), and keeping records and receipts accordingly.
• Facilitate effective communication within the office and act as a point of contact between different departments, management, and external stakeholders.
• This includes responding to inquiries, relaying messages, and ensuring information flows accordingly.
• Manage tasks, deadlines, and priorities to ensure smooth day-to-day operations.
• This involves coordinating schedules, tracking activities, and assisting in time-sensitive activities.
• Oversee office resources, including supplies, equipment, souvenirs, and facilities.
• This includes procurement, inventory management, and ensuring a well-maintained and organized workspace.
• Assist expatriates within the organization by providing administrative support, permits applications, logistics, and addressing any specific needs they may have.
• Maintain accurate and organized records, including files, documents, and databases.
• This is crucial for easy retrieval of information and compliance with organizational policies.
• Ensure that office procedures and policies are followed and recommend improvements where necessary.
• This includes staying informed about company policies and procedures and communicating them to staff.
• Organize and coordinate office events, conferences, or workshops.
• This involves handling logistics, managing invitations, and overseeing the smooth execution of the event.
• Handling sensitive information, maintaining confidentiality in dealing with various aspects of the organization.
• Address day-to-day challenges that may arise in the office, troubleshoot issues, and implement solutions to enhance efficiency and resolve operational problems.
• Assistance to clients, stakeholders or visitors by addressing inquiries and directing them to the accordingly.
• The Office Administrator will be responsible for assisting in the maintenance of monthly reports for office vehicles and overseeing daily office cleaning operations.

Educational requirements

Bachelor’s degree in public administration, Human Resource Management, Business Administration, international relations, or a social science field.

Experience requirements

• 1-2 years of working experience in the relevant field, particularly in governmental or international agencies, and non-governmental organizations (NGOs).

Additional requirements

• Attentiveness to detail in ensuring accuracy and precision in handling information, reports, and administrative tasks.
• Exceptional English written and oral communication skills, strong critical thinking, problem solving, working-centric approach, purpose-driven thinking, accountability, and time-punctuality
• Ability to work independently, but in a consultative environment with other staff and supervisor
• Must be an excellent computer literacy with strong knowledge of Microsoft office package
• Excellent presentation skills
• Excellent interpersonal, communication, and coordination skills
• Reporting, professionalism, multitask, teamwork, and confidentiality

Compensation And Other Benefits

Based on company 

Job Location

Dar es salaam, Dar es salaam,